How to Export mail from Evolution to Outlook?

Ubuntu Evolution is a popular email client for Linux users, offering a range of features for efficient email management. However, if you find yourself transitioning to Microsoft Outlook on a Windows platform; or need to migrate your email data to another system, you’ll need to export your mail from Ubuntu Evolution and import it into Outlook.

There are a few possible methods to export the Evolution mailbox to Outlook. One is the manual method, in which you can export the data from Evolution using the PST import tool. Another one is; using an Evolution to Outlook converter. You can also import an old evolution backup mail to Outlook using the below-described methods. Let us understand how it works; so that; you can export the data at your convenience.

How to Export Mails from Evolution to MS Outlook?

Method 1: Using PST Import Tool to extract Evolution data as PST.

Method 1: Using PST Import Tool to extract Evolution data as PST.

If you are using Evolution and have an active account, then this method is for you. Go through the step-by-step process of exporting your mail from Ubuntu Evolution and importing it into Microsoft Outlook, ensuring a smooth and hassle-free transition.

Step 1: Update Ubuntu Evolution

Before you begin the export process, ensure you have the latest version of Ubuntu Evolution installed on your system. Check for updates and install any available updates to ensure you have the most stable version.

Step 2: Install “PST Import Tool” in Evolution

To export your mail from Ubuntu Evolution to Microsoft Outlook, you’ll need to install the “PST Import Tool” plugin in Evolution. This tool allows you to save your Evolution mail data in the PST format compatible with Outlook.

  • To install the “PST Import Tool,” follow these steps:
  • Open the Terminal by pressing “Ctrl + Alt + T.”
  • Type the following command and press “Enter” to install the tool:
sudo apt update
sudo apt install evolution-plugin-pst-import
  • During the installation process, you may be prompted to confirm. Type Y and press Enter to proceed.
  • Once the installation is complete, you can close the terminal.

Step 3: Export Mail to PST Format

  • Once the “PST Import Tool” is installed, you can proceed to export your mail from Ubuntu Evolution:
  • Open Ubuntu Evolution.
  • Select the folder having the emails that you want to export (e.g., Inbox, Sent, etc.).
  • Go to the “File” and select the option “Save as Backup…”.
  • In the dialog box that appears, select a location to save the exported file and choose “Personal Folders File (.pst)” as the format.
  • Click “Save” to start the export process. Evolution will create a PST file with your selected emails.

Step 4: Transfer the PST File to Windows

Now that you have exported your mail from Ubuntu Evolution in PST format, you’ll need to transfer the PST file to your Windows computer. You can use a USB drive, cloud storage, or any other means to transfer the file.

Step 5: Import PST File into Microsoft Outlook

  • To import the PST file into Microsoft Outlook:
  • Open Microsoft Outlook on your Windows computer.
  • Go to the “File” tab in the top-left corner of the Outlook window.
  • Select “Open & Export” and then choose “Import/Export.”
  • In the Import and Export Wizard, select “Import from another program or file” and click “Next.”
  • Choose “Outlook Data File (.pst)” and click “Next.”
  • Browse to the location where you transferred the PST file and select it.
  • Choose the option that suits your needs (e.g., “Import items into the same folder in:” or “Import items into the same folder as:”).
  • Click “Finish” to start the import process.

Method 2: Export Evolution data as MBOX and Convert MBOX to PST to Import in MS Outlook

If you do not want to follow the process of PST file import, then you can export Evolution data as MBOX. For this, follow the simple steps

  1. Open the mailbox folder in Evolution.
  2. Go to the Edit >> Select All
  3. Now, go to File and select the Save as mbox option

If you are using Evolution Mail on a Unix-like machine, the default location of MBOX mailboxes (files with no extension) is – ~/.local/share/evolution/mail/local

Now that you have the MBOX, opt for Magus MBOX to PST converter to export the entire mailbox into PST format with its folder structure and metadata. That will not take much time. As you get the PST file, import it into MS Outlook using step 5 above.

Method 3: Import Evolution old backup data to Outlook with Evolution to Outlook converter

If you have an orphan backup file of Evolution mails and want to open it in MS Outlook, then this method is accurate for you. The evolution backup is present in MBOX file format. Since MS Outlook cannot read the .mbox files directly, you have to save them in .pst file format using MBOX to PST converter. Once the PST file is created, you can import it to your MS Outlook profiles using step 5 mentioned above.

Although; the first method is cost-effective but requires technical expertise. If you are not aware of the process, you may end up losing the data. Thus, it is advisable to go for an MBOX file converter to accomplish the task without any risk.


Migrating your mail from Ubuntu Evolution to Microsoft Outlook is a straightforward process. By following the steps outlined in this guide, you can successfully export your mail from Ubuntu Evolution in PST format and import it into Microsoft Outlook on a Windows platform. With your emails seamlessly transferred, you can continue your email management using the powerful features offered by Outlook while maintaining access to your important email history.

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