The new Outlook version, introduced in 2023, has a refreshed user interface and several enhancements designed to improve productivity and user experience. Since it was considered as the replacement of Outlook for the web and not Outlook for desktop, the users sometimes won’t find certain features in it that were there in classic Outlook for desktop.
One such feature is saving Outlook messages as MSG or EML files. For decades, MS Outlook users have been exporting emails into .eml format by simply dragging and dropping. This format, which stands for Electronic Mail, is widely used because of its compatibility with various email clients. Thus, it is a very crucial feature for a user who wants to migrate Outlook emails to Apple Mail or any other .eml-supported application.
How to save messages in New Outlook as EML? The Concept
As we all know Outlook uses .msg file format to store its messages on a PC and if you want you can export those emails into .msg format. However, New Outlook has discontinued this feature. This makes it almost impossible for someone who uses new Outlook to save emails into a .msg file format. But, if you must have the file format saved as MSG, you will need to use Outlook Desktop, not the new Outlook.
To compensate for this, the new Outlook allows users to save emails in EML file format. To learn here’s how you can save your messages in EML format using the new Outlook.
Step-by-Step Guide to Saving Emails as EML in New Outlook
- Open the New Outlook App: Launch the new Outlook on your Windows or macOS device. Ensure you’re signed in to your account and have the email you wish to save as an EML file opened.
- Save Email as EML in Classic Outlook
- open the email you want to save.
- Open the message in the reading pane or a new window then click on the three dots to the right of the action buttons (reply, forward, etc) on the message surface.
- Choose Save from the menu to save the message as an *.EML in your downloads folder.
This method is the only way out in new Outlook to save your Outlook emails into .eml format. However, if you need to do it in bulk then simply switch to classic Outlook, do the file export and you are good to go.
Why Save Emails as EML?
Since .eml file is a versatile file format and offers several advantages. It is very easy to open .eml file format in MS Outlook or any other app for that matter. Besides this, some of the benefits of using .eml files are as here:
- Portability: EML files are compatible with many different email clients on different platforms like Apple or Mac, making them easy to transfer and access.
- Open EML file: You can read a .eml file in a browser, notepad, or word pad when there is no other app or tool available to access it.
- Archiving: EML files can be stored separately from your email client, serving as a backup.
- Legal and Compliance Needs: EML files preserve all original email headers, making them useful for legal and compliance purposes.
Conclusion
While the new Outlook brings many improvements, certain functionalities like saving emails as EML require a brief return to classic Outlook. Following the steps outlined above ensures that you can continue to save your important emails in the format you need without disruption. As Microsoft continues to refine the new Outlook, keep an eye out for updates that may include native support for EML files.
