How to Fix “Message Being Sent Exceeds the Message Size Established for This User in Outlook” Error 0x80040610

Email communication is an integral part of our daily routines, whether for business or personal use. Encountering errors during this process can be frustrating. One such error that users may face is the “message being sent exceeds the message size established for this user” error, identified by the code 0x80040610. This error typically occurs when the email you are trying to send exceeds the size limit set by your email provider or mail server.

However, at times the error seems to appear reasonlessly. No matter how small and concise an email you compose, it won’t let you send it and throws up the Error 0x80040610 which is not just annoying but equally time-wasting. So, let’s delve into the possible reasons for this error and explore basic troubleshooting steps to resolve it.

Possible Reasons for Error 0x80040610?

There could be reasons causing the Outlook error message and it is very hard to point any one. Thus, we are listing all the probable scenarios which might cause the issue.

1. Email Size Limits: Different email service providers have set limits on the size of emails that can be sent or received. These limits are in place to manage server load and prevent abuse.
2. Large Outlook data file: If the size of your OST file is large then it might lead to an error in sending emails. The increased data file size hampers the overall performance of Outlook.
3. Attachments: Large attachments can quickly inflate the size of your email. Even a few high-resolution images or large documents can exceed the allowed limit.
4. Embedded Content: Emails with embedded content such as videos, images, or extensive HTML formatting can also become quite large.
5. Mail Server Configuration: Corporate or personal mail servers might have their limits on email size, independent of those set by email service providers.
6. Email Client Configuration: Some email clients might have settings that impose additional restrictions on email size.

How to Fix the Message Being Sent Exceeds the Message Size Established for This User” Error?

Let us have a look at the solution and troubleshooting steps to fix the issue without losing the data:

Note: It is highly recommended to back up your Outlook data file before attempting to perform any of the troubleshooting steps. If you have an OST file convert OST to PST file format to backup and if you have the PST file, then PST to MBOX converter can be used to save the PST file data into MBOX format.

• Check Email Size: Review the total size of your email, including attachments and embedded content. If it exceeds the typical limit (often around 20-25 MB for many providers), you’ll need to reduce the size.
• Compress Outlook data file size: You can try to compact the OST file size or the PST file size to fix the issue. Due to the increase in the size of Outlook data files; it is a very high chance of data loss due to corruption as well.
• Reduce Attachment Sizes: Compress Files: Use file compression tools like ZIP to reduce the size of attachments. Resize Images: Large images can be resized or compressed using image editing software before attaching them to your email. Split Attachments: If you have multiple large attachments, consider sending them in separate emails.
• Use Cloud Services: Instead of attaching large files directly to your email, upload them to a cloud service like Google Drive, Dropbox, or OneDrive. Then, share the download link in your email.
• Check Server Limits: Verify the email size limits set by your email provider or mail server. You can usually find this information on their support page or by contacting their support team.
• Email Client Settings: Outlook: Go to File > Options > Advanced > Send/Receive. Check if there are any limits set on the size of outgoing emails.
• Update Your Email Client: Ensure that your email client is up to date. Outdated software may have bugs or limitations that could be resolved in newer versions.
• Contact IT Support: If you are using a corporate email account, your IT department may have specific policies or limits in place. Contact them for assistance.
• Check Internet Connection: Sometimes, a poor internet connection can interrupt the sending process, causing errors. Ensure you have a stable internet connection.
• Review Email Configuration: Ensure that your email account is configured correctly, including SMTP settings. Incorrect configurations can sometimes lead to errors.
• Clear Outbox and Retry: If an email is stuck in your outbox, it might be causing the error to persist. Clear your outbox and try sending the email again.

You can also try the inbox repair tool to fix the Outlook error. This is an inbuilt tool provided by MS Outlook to fix minor corruption issues. However, if the issue is big this tool is not the best fit.

Conclusion

Encountering the “message being sent exceeds the message size established for this user” error (0x80040610) can disrupt your email communication. However, understanding the potential reasons and applying the troubleshooting steps outlined above can help you resolve this issue efficiently.